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Addition of the name of a joint holder, even a family member, is considered a "Transfer" and attracts stamp duty. A regular transfer deed would be required to be executed. Blank transfer deeds would be available with your local stockbroker / stock exchange (For stamp duty payable, please see under the head " Transfer of Shares").
For securities held in electronic form, please contact your depository participant.
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Transfer of Shares – Procedure
- The Share Certificate(s), along with the duly completed and stamped Share Transfer Form(s), should be sent to Registrar and Transfer Agent (RTA) of the Company.
Share transfer stamps at the prescribed rate should be affixed on the reverse of the Share Transfer Form at the place provided. The stamps should be duly cancelled. As on February 1, 2007 the rate of stamp duty is 25 paise per hundred Rupees or part thereof, of the value of shares. For this purpose, the value of the shares may be ascertained on the basis of the rate of the share on the stock exchange on the date of execution of the transfer deed.
However, latest stamp duty rate may be ascertained.
2, In case Power of Attorney holder (POA holder) signs on behalf of the transferor, he should quote POA registration number as registered with the RTA , on the transfer deed or else, the transferee should request the transferor, before approaching for transfer, to have the POA registered with the RTA.
3, In case the transferee has an existing folio number, he should quote the existing folio number on transfer deed to enable registration of new shares in the same folio number.
4, If all the documents are in order, the shares will be duly transferred and the certificates will be returned to you duly endorsing your name, normally within a fortnight from the receipt of document(s).
5, In case the share certificate(s) do not reach you within 30 days from the date of lodging the same, you may please contact the RTA .
Note:
1 It is advisable that photocopies of the share certificate(s) and the transfer deed(s) sent for transfer are retained by the transferee.
2 In respect of shares held in demat form, transfers are effected electronically through the NSDL / CDSL system.
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| Note: |
No transfer of shares is effected during the Book Closure period of the Company. |
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Alankit Assignments Ltd,
Alankit House, 2E/21, Jhandewalan Extension,
New Delhi-110055
Phones: +91-11-23541234
+91-11-42541234
Fax: +91-11-41540064
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Transposition of names(s)- Meaning |
Transposition of name(s) is the process of changing the sequence of name(s) as appearing on the Share Certificate(s) and in the Register of Members of the Company. |
| Note: |
No request for transposition of name(s) shall be entertained over Fax/E-mail. |
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How can I receive dividend |
To receive dividend, as and when declared: |
| a) |
Shareholders holding shares in physical form should provide either of the following information viz., Bank Details(click here for form) / Bank Mandate (click here for form) Electronic Clearing Service Mandate (click here for form) to the Registrar and Transfer Agent (RTA) of the Company.
Currently, facility of credit of dividend through ECS is being provided at select locations viz., Ahmedabad, Bangalore, Bhubaneshwar, Chandigarh , Chennai, Delhi, Guwahati, Hyderabad, Jaipur, Kanpur, Kolkata, Mumbai, Nagpur, Patna and Thiruvananthapuram
Shareholders residing at other than ECS locations are, therefore, advised to furnish Bank Details / Bank Mandate to the RTA. |
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| b) |
Shareholders holding shares in electronic form should provide either of the following information viz., Bank Details (click here for form)/ Electronic Clearing Service Mandate
(click here for form) to their Depository Participants. |
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| c) |
In case of demat of physical shares, for which ECS facility has been availed earlier, the ECS form needs to be resubmitted to the Depository Participant. |
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| Note: |
| a) |
In case shareholders provide: |
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- Bank detai ls, the same are printed on the dividend warrant and the warrant is sent to the address of the first named shareholder/sole shareholder.
- Bank mandate , the dividend warrant is sent directly to the shareholders' bank with an advice to the shareholder (not applicable for shareholders holding shares in electronic form)
- ECS mandate , the dividend is credited electronically to the account of the shareholder with an advice to the shareholder
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| b) |
In case neither of the above details are provided, the dividend warrant is mailed at the address of the first named holder/sole shareholder. |
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Receiving dividend through ECS |
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The Company is presently providing facility of Electronic Clearing Service (ECS) for payment of dividend to shareholders in the following cities viz. Ahmedabad, Bangalore, Bhubaneshwar, Chandigarh, Chennai, Delhi, Guwahati, Hyderabad, Jaipur, Kanpur, Kolkata, Mumbai, Nagpur, Patna and Thiruvananthapuram
- As such, shareholders having bank account(s) in the aforesaid cities can receive dividend though ECS by filling the ECS Mandate Form (click here for form) and furnishing the same to:
- The Registrar and Share Transfer Agent of the Company in case shares are held in physical form; and
- Their Depository Participants in case shares are held in electronic form.
| Note: |
No request for recording / changing ECS mandate shall be entertained over Fax/ e-mail. |
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| Unpaid / Unclaimed Dividends |
In accordance with the provisions of the Companies Act, 1956, unpaid/ unclaimed dividends have been treated as follows:
- Unpaid/Unclaimed Dividends for the financial years upto and including 1993-94, have been transferred to the General Revenue Account of the Central Government. If you have valid claims of unpaid dividend for financial years upto and including 1993-94, you can get the payment from the Government. For this, you may approach the Registrar of Companies, U.P. & Uttaranchal, Westcott Building, The Mall, Kanpur, U.P.
- Unpaid / Unclaimed dividends pertaining to the financial years 1994-95 to 1998-99 have been transferred to the Investor Education and Protection Fund established under Section 205C of the Companies Act, 1956. As per the said Section, no claims are allowed against the Fund or the Company for the amounts transferred to it.
- In respect of unpaid/unclaimed dividends for the years 1999-00 onwards, the shareholders are requested to write to the Registrar and Transfer Agent (RTA) ( quoting their folio no. / DP ID no. & Client ID no.) . Unpaid Dividend for the year 1999-00 is due for transfer to Investor Education and Protection Fund in the second week of November, 2007 . Claims, if any, should, therefore, be lodged with the RTA well in advance.
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Dematerialisation of Shares - Procedure |
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- The following is the procedure for dematerialisation of shares:
- Open a demant account with a Depository Participant (DP) of your choice.
- Hand-over to your DP, the certificates along with the 'Dematerialisation Request Form' (DRF).
Please note that only the shares registered in your name can be submitted for dematerialization. Also, please ensure that the demat account is in the same combination of name(s) as appearing on the Share Certificate(s).
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